What to look for in a wedding planner

Updated: Mar 12

Based on our experience all wedding planners are not the same. Personality and other compatibilities can contribute to the success of your big day. It simply starts with the meet and greet. It is this activity that may tell you the most.


According to brides.com here are some things we suggest you for when choosing a planner:

  • Authenticity - According to brides.com your bridesmaids can be your "yes" men, but your planner shouldn't. Find someone who will give it to you straight when it comes to everything from your creative ideas to your budget. "You want to work with someone who will keep your expectations realistic while ensuring your vision, not someone who will say or do anything to get your business," warns Breen Halley Miller of TOCA Social.

  • A clear System - whether your planning 12 or even 6 months in advance you must be able to understand the flow of your planning through the planners eyes. Without a clear system their can be doubt and fear.

  • Free Consultation - A face-to-face meeting is imperative when it comes to hiring a wedding planner. Seeing someone's work online or having a good phone conversation is one thing, but meeting them in person and really getting to know them can confirm or challenge what you might have already thought. "Professional wedding planners will offer a free consultation so they can get to know you and your wedding vision and determine if they're a good fit for you," says Kinsey Roberts of Vista View Events.

  • Great response time - Every client loves and deserves to feel like the center of attention. From the get go you should feel special. Standards business response times range from 24-72 hours.

  • Planners personality - It's important that you find someone whose personality clicks with yours, says Viva Max Kaley of Viva Max Weddings. Think about how much you'll be communicating with and seeing this person throughout the wedding planning process. "They're going to be a part of your life in a very saturated way for a short amount of time," Kaley says. So you'll want to be sure you're very comfortable with your planner and how they listen to you and speak to you. There should be a solid rapport and an element of trust.

  • Planners background and experience - Each planner has their own unique skillset and some may be better suited to the type of wedding you're hoping to plan. "If you're very focused on design, colors, and floral—and you know you want help from someone who's also very visual—it would make sense to choose someone whose background aligns with your needs," Kaley advises. Or if food is your first priority, then a planner who knows the ins and outs of the catering business or used to be a chef might be a good choice. Of course, many planners have a diverse body of experience to draw from, but you should try to work with one who also emphasizes the aspects that you think are the most important.

  • What services are included - Spend time thinking about what services you'll need for your wedding, then find a planner who can fulfill those needs. Some planners offer all-encompassing packages whereas some are a la carte. You may only need a day-of coordinator to help everything run smoothly, or you may prefer an expert to help walk you through every step of the way while planning your big day. Kaley recommends being honest about what you're capable of doing and what your strengths and weaknesses may be. "For example, if you don't have time to email all of the vendors because of your work commitments, perhaps you should shop for someone who can handle the communication for you," she adds.



Need help planning your wedding, call Royal Events.


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