7 Reasons why your wedding dream team should include a Wedding Planner

Updated: Mar 31

Hello and welcome to the Simply Weddings Blog, a place where we share with you relevant information about our products, services, clients feedback and more. Today we will have a conversation about why a wedding planner is important. Planning and coordinating a wedding can be stressful for any couple, even with the help of family some details and advantages my be missed. Having a wedding planner is literally hiring a short term personal assistant to ensure that this special event is long remembered.

Here are some top reasons why you need a wedding planner on your team for your wedding dream team:

  • They keep your wedding planning stress free and on track - From a vendor's perspective, working with a wedding planner instead of directly with the bride or groom or their parents can keep things streamlined and stress-free. Erin Foster-Olszewski, owner of A Stem Above floral design, says especially as the wedding day gets closer, she'd rather bother a planner to iron out last-minute details than worry an already-stressed couple directly.

  • They help with budget constrains and legal contracts - A good planner can help you make the most of your wedding budget. "We can stretch your budget because we know what's more important; we know what's going to have more impact," say planners Claire Weller and Susan Cordogan of Big City Bride. "We recently had a bride who wanted bagpipers, and we just did her day-of coordination. We learned that she spent over $1,000 on five bagpipers, and bagpipers are so loud you only need one. We could have saved her $800 in that small decision. Even small decisions can add up to big savings when you have a planner who knows what they're doing."

  • They can get a vendor discount - "Sometimes discounts don't appear on paper," Foster-Olszewski says. "If we call our lighting guy and on the wedding day we don't like what he's brought, you can be sure we're going to have him add extra lighting and [you're not going to] get charged for it. We are repeat business. Couples are not. [The vendors] aim to please us so we bring them more business."

  • They fight for your vision and try to keep everything on track - In addition to helping couples budget and supervising sticky details like legal contracts, the most important perk of a planner is having someone who'll fight for your wedding vision from start to finish. While many vendors tackle more than one wedding per day or per weekend, a planner is focused only on your special day and will push to make sure everything goes according to your unique plan. "It really is a long journey to the altar," Cordogan says. "On the wedding day [you want] someone who knows what's in your brain and knows that you want an outdoor ceremony even if it looks like rain but will fight for that until the very last minute, or if it does rain we're going to run out there and dry out the chairs."

  • They can handle ceremony to reception flipping - Full and partial planning packages aside, Foster-Olszewski says a day-of coordinator is ideal if you can wing it, especially if your celebration involves complex orchestration like flipping the ceremony space in a short time period so it's ready for the reception. "It is so important to have somebody who can bring in vendors who are familiar with the space and who are familiar with what they're doing," she says.

  • They can coordinate the entire day - A wedding that's divided over multiple venues with their own coordinators may require less overall coordination. But even if a venue offers an in-house coordinator, Cordogan advises couples to remember that that person will likely only be coordinating the specific details that the venue is responsible for providing, like food or the space itself. They may not be focused on helping you juggle all the little details that will make your special day so special. And juggling details is the last thing you and your fiancé want to worry about on your wedding day. "At a hotel or a venue, they see a wedding every weekend or two a weekend," Weller says. "Your wedding planner wants to make sure this is your wedding. So having someone help you understand how to celebrate that is so important." Even so, full wedding planning assistance may not be practical or possible for everyone.

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